Needed Proposal Executive Administrator for ISWA association
Job Title: Executive Administrator
This position is responsible for supporting the day-to-day administration and operations. The concerned will assist in implementing the projects in the field. He should support in planning and managing the administrative work in the department in a quest to always develop work flows and procedures. Dealing with a variety of callers and visitors locally and internationally; therefore, ensuring the best communication and behavior is a must in a professional and man arable way.

Essential Duties and Responsibilities:

Maintain daily calendar for assigned management including scheduling meetings, appointments, progress reports, task management, follow–ups, etc.
Manages email correspondence; prioritizing and responding as required.
Prepares reports for (i.e. expense reports, presentations, progress reports, task management, follow-ups, etc.).
Arrange travel and meeting reservations in a timely fashion for the association.
Update Email contacts, maintain executive files and database and update it on a daily basis .
Effectively manage line manager's requests and correspondence with a high level of professionalism, accuracy and confidentiality .
Implementing projects as agreed and approved by the donor and ISWA .
Perform additional duties as assigned .
Performing duties outside of normal working hours and/or on weekends whenever required .
Develop and carry out an efficient documentation, filing and archiving system for both paper and electronic records .
Provide general support to visitors .
Assist Field officer and Proposal writer .

Qualifications and Requirements :

Bachelor in business administration or related field .
Excellent written and verbal communication skills in English .
Time Management and prioritization skills .
Ability to work in a fast-paced work environment and under pressure .
Demonstrated ability to safeguard information and maintain a high degree of professionalism .
Excellent administrative skills and good IT skills, including Microsoft Office packages: Word, PowerPoint, Excel, Outlook and databases (Essential) .
Familiarity with expense reconciliation and reports .
Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position .
Full knowledge of office management systems and procedures .
Excellent verbal and written communications skills (Essential) .
Valid driving license .

Skills, Knowledge and Expertise:
   Demonstrable ability to work independently (Essential)
   Excellent personal organizational skills with the ability to priorities' and to work to and meet tight deadlines (Essential)
   Good interpersonal skills with the ability to communicate and work effectively across teams and with a variety of people both inside and outside the organization (Essential)
   Understanding of reputation management (Desirable)
   Excellent customer service skills with a proven ability to respond positively and proactively to colleagues and external contacts (Essential)
   Age: 24-35